Payroll Services

Our Online System

Our Online System Overview

Our online system is a comprehensive resource center for Employers and Employees wanting to improve their administrative operations. From payroll to HR and time tracking, our services are delivered faster, accurately, confidentially—and most important, personally. These enterprise solutions deliver sustainable benefits by connecting your people, your work practices and the latest technology to your business.

Our Online System Features

  • Employee Self Service
  • GL Exports for multiple Financial Software Platforms
  • Paperless Payroll Reports accessible forever by Macs or Windows
  • Hundreds of Reports
  • Powerful Report Writer that goes across the entire Database
  • Available virtually 24 hours a day 365 days per year.
  • Do payroll when you want.
  • Unlimited access to enter, send, receive payroll information
  • State of the art encryption and security for payroll data
  • Real Time Processing
  • Instantly updated tax information

Control & Manage Your Information

Our online system is a web-based business solution to streamline business processes and administrative functions required for your organization. We provide products and services specifically to enable your employees to access and manage personal information—giving them the information they need when they need it. Tiered security ensures that only appropriate personnel have access to update or change information for others within your organization. What is it? Our online system is accessible 24 hours per day, 7 days per week. You can access information from virtually anywhere with a standard Internet Connection on a Mac or Windows device. So you can manage information when it’s most convenient for you.

Payroll Remote Entry

Payroll just became a whole lot easier. Our system is totally cloud based and updates are across all parts of our system and are instantaneous.

You receive all of the flexibility of having access to your payroll data 24×7 with the convenience of a payroll company to manage the payroll processing, tax payments and impounding of funds. We couple your payroll data with Time, Benefits, HR and Workflows with one log-in to access your information.

Certified Payroll

Prevailing Wages or Prevailing Wage Rate Requirements for Federal and Federally-Assisted Construction projects are governed at the Federal level by the Davis-Bacon Act, and mandate the submission of weekly certified payroll reports, beginning with the first week of work on the project, and for every week thereafter, until work is complete.

The most common certified payroll reporting forms to use are the United States Department of Labor Form WH-347 – Payroll Certification and Form WH-348 – Statement of Compliance. However, many states require the use of their own specialized forms, for projects that are funded solely with state monies, which have been derived from these standard forms. Certified payroll is for employers that are required by their customers to provide certified payroll. For $7.50 per pay period, we provide this report to you.

How it works?

A certified payroll report consists of two actual pages or sheets and comes out of the payroll system weekly.
The first sheet reports, payroll by employee for a specific job; while the second sheet, known as a Statement of Compliance, which must be signed by the payroll administrator or other company official, and contains language “certifying” that the information is correct and true.

It is the signature on the Statement of Compliance that makes the payroll report “certified”.

Certified Payroll Reports are required to be submitted each week, beginning with the first week that you actually perform work on the job.

No Work Payrolls are required to be submitted whenever there is a temporary break in your company’s work on the project.

Numbering – payroll reports must be numbered consecutively, including the “No Work Payrolls”.

Payroll Retention – every contractor or subcontractor is required to keep a complete set of their own certified payroll reports and other basic records, such as, time cards for the project, for at least 3 years after the project is completed.

What goes on report?

The report need to capture the following data, which means the payroll person must call in or transmit info that shows how many hours per day each job was worked on:

* Project and Contractor/Subcontractor Information
* Employee Information
* Employee Work Classification
* Withholding Exemptions
* Hours Worked By Day and Date
* Total Project Hours for Each Employee
* Rate of Pay/Cash Fringes
* Fringe Benefits Paid In Cash
* Fringe Benefits Paid to Union Plans, Funds or Programs
* Gross Amount Earned On Specific Jobs
* Deductions
* Net Wages Paid for the Week

Paperless Payroll

  • Online payroll reports, check stubs, and other vital payroll data.
  • Can be used as a Delivery Method, which eliminates Paper.
  • Access can be granted to whomever you designate, including your accountant.
  • This product is available to ALL CLIENTS.
  • Below is a screenshot of the Reports Archive area in our system.

Restaurant Payroll

Restaurants have special payroll needs and require maximum flexibility for both processing and output information. We can provide departmental reporting to help figure out your expenses.

PayPros, Inc. provides specialty payroll services to many restaurants all over the US. Some of the services they enjoy, include:

  • Specialized Payroll Reports. Documents cash tips, charged tips, tips-to-minimum and much more.
  • Shortfall Alerts. Provides the information when employee wages do not cover taxes or adjustments.
  • FICA Tip Credit Calculations Enables your restaurant to get the largest tax credit possible.
  • Tip Allocation Reports. Provides the calculations required by the IRS and fulfills the record keeping
    requirements of the Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA).
  • Weighted Overtime. This is for employees that work as tipped and non-tipped employees and work over 40 hours per week.

Interested in online Payroll Services?

Payroll just became a whole lot easier. We are totally cloud based and updates are across all parts of our system and are instantaneous, Contact Us  to know more